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Microsoft Teams Journey Update – How to restore documents and files

Welcome back to our Teams blog! You may be wondering why this is showing, as we concluded the series in the last issue, but we just couldn’t stay away. Sometimes we get some feedback or questions on a certain topic and we just have to share it with everyone else.

In this update, we would like to show you how you can restore documents and files that have been deleted or corrupted with a simple and straightforward process.

Restoring Earlier File Versions

It can happen that you or a team member incorrectly edits a document, with the work now being unusable. In such a case, the best course of action is to restore it to a previous version. There are two ways that you can do this, either from the Teams app or through SharePoint online. Let’s see how:

Using Teams

  • Open the document in your Teams app and go to Info
  • On the right-hand side, you will see the different versions of the document. Simply select the version you wish to restore

Using SharePoint

  • Go to the files tab in your team channel and select the document that you wish to restore. Click on the ellipsis button or simply right click on the file to open the options. Then, select “Open in SharePoint”
  • You will see a webpage opened in your browser with the file shown. Go to the file settings by clicking on the ellipsis icon or just right click on the file. Then, select the “Version History” option.
  • You will see all the versions of the chosen document. Simply click on the drop down arrow of the version that you want, and choose to either view or restore the file.  

Restoring Deleted Files

Sometimes a file can be accidently deleted through a simple mistake. There is no need to panic though, as you can restore it to a previous version. Let’s see how:

  • Similar to the process above, you first need to open the file SharePoint.

  • Select the Recycle Bin option from the options on the left hand side of the page
  • Then, select the file that you want back and click on the “Restore” button.

That’s it! Now you know how to restore and recover files back to your Teams application and hopefully avoided unnecessary panic. For more helpful guides on Microsoft Teams, visit our blog center here: https://www.3gi.co.za/blog/